Learning to Use Evernote: Two Examples from a Learning Practitioner

I use Evernote ("Remember Everything") for many things from tracking my kids' football schedules to contacts for my favorite conference centres, but the most useful things for my learning and facilitation work include:

1. Keeping track of photos that I take at my workshops, including all the flipchart templates, job aids, handouts, game descriptions. I use these both for reporting purposes, but also so these materials become reusable (thus I don't have to think again about how to frame this or that activity, or can write over a formatted job aid etc.)

I also have a great set of individual visual facilitation icons in there that I created for myself during a training course I took. Now I can scan that archive to remind myself how to draw those little star people holding trophies. The great thing about Evernote is that you can search text in photos, so I can find things easily again (even more so if I write the client's name or session key word on the flipchart itself before I photo it).

2. Keeping track of articles that are useful to my work. I had an enormous stack of printed articles that I could not part with sitting on the floor of my office for years. One Saturday I went through them all and either found them on the internet and copied them into Evernote, or took a photo of them (you can also scan them) and put them there.   I recycled my paper stack (which I could not search) and now have both a clean office floor and a great archive of articles (which I can search). Some were from as far back as 1984! Almost everything is on the internet these days - even 2002 editions of Water Resources Impact Newsletter which featured a special issue way back then on Distance Learning and E-Learning in Water Resources Education, interesting from a historical perspective on this fast moving field.

I wrote about this process in a post called What to Do With a Stack of Reading? Create a Personal Knowledge Management System. I could always google, but with my personal archive, I can be sure that every one of the 269 article there is relevant for something I am doing.

On the articles, just a tip, after the first push to input existing hard copy, now it is easier -  I have installed a button on my browser which will let me instantly clip an article and automatically put it into Evernote. Because I can have certain notebooks synced so that I can access them offline, I can do my research on the plane if needed.

So enough about me, I wanted to write this post to point to a set of daily tips that are being written on using Evernote. The first two are linked below, and you can follow the others on Damian's Blog: .net from Geneva, Switzerland:

Evernote Tip 1 is: You say: "I like Evernote, but I'm not sure I'm using it correctly" - I say "don't worry, there is no one 'right way' "

Evernote Tip 2 is: What is an Evernote Notebook? So what if I have 80 notebooks?

Apparently there will be 31 of these being written daily this month (but timeless). By the way Evernote is free, and for inspiration you can check out the Evernote Trunk for cool examples of how people are using it, like with IdeaPaint which you can use on your wall to turn it into a giant whiteboard, then take photos of your drawings and ideas with your phone and store them in Evernote, which you can then search.

"Howtoons" - Tinkering, Making and Mashing

I've had the word "Howtoons" written on my bulletin board for several years.

For me, the word has become emblematic for mashing things (anything) - combining, mixing, using them in ways you might not have thought about before - to make something new and even more useful. And there are blissfully no rules to this.

In the case of Howtoons it is using cartoons and comics to help people learn how to do things (versus pure storytelling and entertainment alone).

I love the word "Howtoons" for what it reminds me to do. It's almost a one-word checklist for:

• Is there something completely different I can do with this thingy?
• Can I put something from another field, sector, industry, country, department, etc. with this to get something fresh and new that I can use? (I wrote a little about this in 2008 in a post called "Keeping it Fresh" after my 5th circus performance as a spectator in a month, and again in 2011 in 10 Different Ways to Do Anything: Get Inspiration Anywhere)

And when I googled "Howtoons" just now, I was even more delighted with some of the sites that use this moniker.

At the Instructables website, they call Howtoons "weapons of mass construction" and show in comic strip format how to make everything from a Marshmallow Shooter to a Turkey Baster Flute. They say they use OpenKidsWare much like MIT uses OpenCourseWare for wider distribution.

The Howtoons website itself is more of a one-pane cartoon, very sophisticated and embedded with what makes great comics, where they manage with this format to explain how to make their alka-seltzer powered rocket and spring loaded chopsticks. They also explain that Howtoons are what you get when you take a comic book artist, an inventor and a toy designer and put them together. Another successful mash-up!

Ever in search of innovative ways to help people learn, I have been delighted with what I have heard in the last year about the "Maker" movement (not as in True Blood) and tinkering, as ways to bring innovation and creativity to learning. These were both featured at the DML (Digital Media and Learning) Conference earlier this year - they even had on their Conference Committee a "Making, Tinkering and Remixing Chair" - Mitch Resnick.

DML sessions included Tinkering with Tangibles (digital textiles), Making Makeshop (on designing making experiences with families), Literacies of Making, Mobile Quests (that remix public events for social change), Design Tinkering  - that was a breakout - very fun!

In the Design Tinkering workshop, each table had the same pack of materials and some instructions. Two tables each had the same instructions -e.g. there were two sets of instructions - one was prescriptive about what to do with the materials, the other said (as below) "build and explore as much as you can about the materials provided". We tinkered, and it was great fun re-purposing familiar materials into new things (the "thing" we made below lights up, not sure how useful it is otherwise, but we enjoyed our work)!

At TEDGlobal this year, we were also treated to talks on tinkering and making, with an interesting one by the co-founder of Arduino, Massimo Banzi. Arduino makes the cheap open-source microcontroller, a small programmable computer that has launched a thousand projects (like the DIY kit that sends a Tweet when your beloved houseplant needs watering.)

Another TEDGlobal speaker, Ellen Jorgensen, talked about her do-it-yourself biotechnology lab where you can walk-in and do biotech research in a community lab like GenSpace (where you can "hang out, do science and eat pizza.") TEDGlobal itself even had its own MakerSpace where you could do your own DNA extractions, among other things. I wrote about my bio-molecular self-assembly experience in TEDGlobal2012: What's Going On Right Now?

I will keep that word "Howtoons" right in front of me on my white board. For inspiration, and to prompt me to combine, recombine, mix and mash my learning tools with each other or even very different things - whether its cartoons and how-to advice or others (and I'm sure I can think of a way to use that Turkey Baster Flute in my work...some how...)

Why We're Using Ignites in our Conference Workshop

I'm currently working with a team on a number of 2-hour workshops that will be held at an upcoming international conservation congress in September. For one of the workshops we will feature 6 speakers sharing different approaches to working with their supply chains.

We will be using the Ignite format for their presentations and every presenter I have spoken with so far has been keen to try this, although they realise that the format is a little more challenging for them than the traditional PPT slide set that you control yourself.

I was asked by one presenter to share why we thought this format was a good choice, so I wrote up the following short description and rationale for why Ignites are great for conference presentations:

Ignites started in 2006 in Seattle, Washington, supported by O'Reilly media, and focused in those early days on helping the technology industry speakers "ignite" their audiences with new ideas, but in 5 minutes bursts. With the slogan "enlighten me, but make it quick" it rapidly caught the imagination of other conference and event organizers (both within the tech industry and beyond) as a way to feature many people, and thus many ideas, in a reliably short period of time.

The format of an Ignite is 20 slides auto-timed at 15 seconds each, which is similar to the Pecha Kucha format (which is 20 slides auto-timed at 20 seconds each). Pecha Kucha's also came out of industry, launched as it was by presenters from the design industry in Japan, earlier in 2003.

These are powerful formats for conference settings as:

1. They focus the speakers on a strong narrative line and key messages (avoiding going off message and in different directions during their talk);
2. The format keeps the speaker to time, as the slides are auto-timed in advance meaning they change automatically during the presentation. This also means that all speakers have the same time allocation, and the last speaker doesn't get squeezed by the time transgressions of the first speakers (we've all seen it happen).
3. It means you can have, with confidence, more speakers and ideas, which allows for greater information exchange, as the talks are guaranteed to be short (after the last slide shows the screen goes black and its obviously over);
4. It sets up a reliable pace for the audience, so they can relax into the 5-minute segments (even with many speakers) knowing that the presenter will stick to time and the essential points. They also know that if one presentation is bad, then it is only bad for 5 minutes and not for an ideterminable time period. This goes a long way in conferences to enhance audience enjoyment and engagement.

These are just some of the reasons we will be using Ignites in our conference sessions, and why this format is a strong choice for this!

I have written some other blog posts on using both Pecha Kuchas and Ignites, and what makes them good. If you're interested:

• Preparing a Pecha Kucha: One Pragmatic Approach
• Taking the Long Elevator: 13 Tips for Good Pecha Kuchas
• The End of Boring: Borrowing, Adapting and Mashing for Facilitators
• So You've Been Asked to Give an Ignite or Pecha Kucha: Scott Berkun on Why and How to Give an Ignite Talk (video)